Maintaining Cleanliness In Your Office Environment

We cannot overestimate the importance of the workplace environment on both employee performance and overall company productivity.  Many offices have specific legal requirements regarding maintaining cleanliness that share importance with other vital functions such as completing tasks and attending to production or service schedules.

Aside from workplace rules and regulations designed to avoid accidents and prevent injuries, transferring contamination from one controlled area to another will reduce the standards of cleanliness for all areas.  An un-kept worksite has the potential to become a breeding area for all sorts of health hazards including microorganisms like bacteria and viruses, along with mold and mildew. 

Each of these increases the chance of propagating sickness, or infectious disease among staff resulting in both lost time and productivity, and well as increased healthcare costs.

Cleanliness in the workplace is far too important to be taken for granted.  We have assembled a list of tips to help you effectively prevent transfer from warehouse (or controlled areas) to the offices of your organization. 

Maintaining a Healthy Work Environment

Casual observance of cleanliness rules in not acceptable.  All employees must be aware of the procedures and hazards that can contribute to cross-contamination between areas.

When moving equipment from one area to another, such as using a warehouse hand truck to move an office filing cabinet, there is a quantity of dirt on the device itself that both enters and leaves the offices.  Aesthetics aside, there is contamination beyond tire tracks left on the carpet.  It can take the form of fingerprints on walls, greasy reside on doorknobs, and dirt knocked loose while maneuvering in tight spaces.

It is up to employees and supervisors alike to take note of these things and see to it that they are a) avoided, or b) cleaned up immediately should they occur. OSHA recommendations encourage supervisors to pay close attention to these things.

Benefits

When these recommendations are followed, it reduces harm to employees, employers, and customers, and results in:

  • Improved employee performance
  • Increased staff satisfaction
  • Extended life cycle for company assets
  • Improved customer satisfaction
  • Enhances public perception of the business
  • Increases overall productivity


Top Five Tips for Optimum Office Cleanliness

1.    Invest in High Quality Cleaning and Restroom Products

Workplace cleanliness results from selecting products with significant benefits for both customers and staff.  They are no less important than cleaning products selected for the home, particularly since the propagation rate for germs is much higher in public spaces when adequate hygiene or safety products are not available.  Typically these include:

  • Sanitary wipes
  • Antiseptics
  • Disinfectants
  • Hand sanitizers
  • Proper trash cans

These products can help control the spread of germs on all surfaces, whether it is your phone, keyboard, desk, or even the microwave and the common area.  Grime or mold can easily get a foothold when daily cleaning is not employed.  Ensure that your janitorial team carries a daily cleaner for all surfaces.

2.    Display Signage with Cleanliness Themes

Not only does this heighten employee awareness, but it also lets customers know that this is something which is important to you.  Cover when you cough signs and Wash your hands before returning to work notices further emphasize that you care about personal hygiene.

A publicly displayed company policy sign such as: Don’t be ill here!  Call in sick, if necessary! makes a strong statement about your beliefs.  One person shouldn’t be in the position to knock out half of your office staff, or production workers.

3.    Encourage Employee Hygiene

Training employees to work towards a clean and safe working environment is very important.  Excessive clutter and dust provides the opportunity for infections or other threats to take root, and spread to others.

Cleanliness in an office environment is everybody’s responsibility and should not be taken for granted.  Their personal hygiene will ultimately affect all of the others in the workplace, and even affect the general atmosphere of the office.

4.    Supervise Janitorial Staff

One of the primary responsibilities of janitorial staff is to maintain a clean, healthy environment that promotes employer, employee, and customer safety.  They removed the accumulated dust, dirt, and grime of the day, and without their dedicated work we would all be at risk.

Check that spills, stains, and dirt are always removed; that carpets and mats are vacuumed and maintained in good condition; and that old cleaning products are disposed of when they reach their expiration date, and are replaced with the correct commercial products for your needs.  Cleanliness requires much more than brooms and mops.

Record instances of neglect on the part of your cleaning team and reinforce your expectations.  You don’t want your restrooms to become an eyesore either for your employees or your customers.

A customer seeing such things will believe that the office is incapable of delivering a quality product.  And, of course, it provides an active source of discouragement for employees when the office condition starts to deteriorate.

5.    Use Enviromat® Floor Protection

Finally, as the ultimate tool for preventing cross-contamination between your various work areas, Enviromats are the number one choice of conscientious business owners.  Each Enviromat is a tacky surface on a polyethylene film.  It is designed to collect contaminants found on shoes such as dirt and dust, to make sure they don’t penetrate further into an area, and to prevent casual hazards to both health and safety.

Enviromats come in a variety of shapes, sizes, and materials to guarantee maximum surface protection.  Each mat comes with 30 individual sheets which are easy to change when a layer gets dirty.

Place them in front of entryways into and out of environments where you want to prevent cross-contamination.  This could be particularly important between warehouse space and office space, for example, or at main entrances to prevent dust and dirt and pollen from traveling further into your commercial space.

The Takeaway

Maintaining a clean working environment is a matter of good management and making wise decisions.  Not only does it portray a good, responsible company image, but the financial and health rewards for your business and staff are their own reward.

When you invest in the right commercial cleaning products, and encourage your employees to participate in keeping your work environment sparkling clean, you are perceived as a good community member, a responsible employer, and a reliable business partner.

In business, a good reputation, supported by happy employees and delighted customers, means your business will grow!  And who doesn’t want that?